How to Email Sensitive Documents? Encrypt with a Password!
We’ve had a number of enquiries from our ITS support clients lately regarding protecting and encrypting messages and data sent via email. By default, Microsoft have layers of encryption built in to protect data in transit, but how do you keep files safe? This is possible, through purchasing an upgraded Abode .PDF software, but with Microsoft Office adding an extra layer to protect sensitive personal data is easy – and there’s no extra cost. As sensitive personal data can be contained in documents and spreadsheets, restricting access to that data is an important element in protecting the privacy of individuals.
In Office (with Word, Excel and PowerPoint documents) you can use a password to help prevent other people from opening or modifying your documents, workbooks, and presentations. Then you can easily remove passwords to unprotect a document or workbook if read only is no longer required. Also, you can use document protection to restrict the types of changes that reviewers can make.
To set a password on your Word, Excel or PowerPoint file
click File > Info > Protect Document > Encrypt with Password.
You'll be prompted to create a password, then to confirm it. After you've added a password to your file you'll want to be sure to save the file to make sure the password takes effect. And don’t forget to keep your password in a safe place. If you lose or forget the password, it can’t be recovered or removed!